Data Protection Framework

Kids Club Systems is dedicated to safeguarding your personal data by adhering to the European Union’s General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679), widely regarded as a gold standard for data privacy and security worldwide. We voluntarily apply these stringent EU standards to all personal data we process, ensuring robust protection for clients globally, including those in the United States and Australia. This approach aligns with key privacy principles valued in the USA, such as transparency and user control, as well as Australia’s emphasis on secure data handling and consent. Our commitment extends to any subsequent EU laws or regulations that further strengthen data protection and privacy.

Data Handling and Security

All personal data you provide will be processed and protected in accordance with GDPR standards. Our product infrastructure, supporting Kids Club Systems, is hosted in the United States on the cloud infrastructure of Google Cloud Platform Services and Amazon Web Services. We rely on these providers’ audited security and compliance programs to ensure robust physical, environmental, and infrastructure security controls. All data is encrypted in transit using TLS version 1.2 or 1.3 with 2,048-bit keys or better, delivering industry-leading security that meets the expectations of clients in regions like the USA and Australia.

Consent for Data Collection and Marketing

At the point when we collect your personal data—such as when you sign up for an account, submit a form on our website, or engage with us through other channels—we will ask for your explicit permission to use your data for specific purposes, including marketing communications. This consent will be requested clearly and separately from other terms, using an opt-in mechanism (e.g., a checkbox or confirmation button) that you must actively select. For example, we may ask: “Do you agree to receive marketing messages from Kids Club Systems via email, SMS, WhatsApp, social media DMs, phone calls, or postal mail? You can unsubscribe at any time.” You will have the option to choose which communication channels (if any) you prefer. We will only send marketing communications based on the permission you grant at this stage, ensuring compliance with GDPR’s requirement for freely given, specific, informed, and unambiguous consent. Your data will not be used for marketing without this prior approval, and you can withdraw consent at any time as outlined below.

Data Controller Contact

Kids Club Systems has appointed a data controller responsible for overseeing our data protection practices. For any questions about how your personal data is handled, or to exercise your rights under GDPR (e.g., access, correction, or deletion of your data), please use the contact form on our contact page at

kidsclubsystems.com/contact and select the “My Data” option. This will ensure your inquiry reaches our data controller securely.

Opting Out of Communications

Kids Club Systems respects your right to control how we communicate with you. We may contact you via SMS, WhatsApp, direct messages (DMs) on social media platforms, email, or postal mail for service updates, marketing, or other purposes, but you can opt out at any time using the methods below. Under GDPR, you have the right to withdraw consent or object to receiving these communications, and we ensure this process is simple and effective:

Email: Every email we send includes an unsubscribe link at the bottom. Click this link to immediately opt out of future emails.

SMS: To stop receiving SMS messages, reply directly to any SMS we send with the word STOP. You will be removed from our SMS contact list within 24 hours.

WhatsApp: Reply to any WhatsApp message from us with STOP or UNSUBSCRIBE, and we will cease sending further messages via WhatsApp within 24 hours

Social Media DMs: Reply to any direct message we send on social media platforms (e.g., Instagram, Facebook, Twitter/X) with STOP DM, and we will stop messaging you via that platform within 24 hours.

PhoneCalls: If you receive marketing or service-related calls from us, use the contact form on our contact page at kidsclubsystems.com/contact, select the “My Data” option, and include "Unsubscribe from Calls" in your message along with the phone number you wish to remove. We will update our records within 48 hours.

Postal Mail: To opt out of postal communications, use the contact form on our contact page at kidsclubsystems.com/contact, select the “My Data” option, and include "Unsubscribe from Postal Mail" in your message along with your full name and postal address. Alternatively, you can mail us at [Insert HK Address Here] with a written request to stop postal communications. We will process your request within 7 business days of receipt.

General Opt-Out: If you prefer to opt out of all communications across all channels at once, use the contact form on our contact page at kidsclubsystems.com/contact, select the “My Data” option, and include "Unsubscribe from All Communications" in your message, specifying your full name, email address, phone number, and postal address (if applicable). We will process this request within 7 business days and confirm completion via a reply through the contact form, unless you request otherwise. Note that opting out of marketing communications does not affect transactional or service-related messages (e.g., billing confirmations), which are necessary for your account unless it is closed.

Processing and Compliance: All opt-out requests are logged and honored promptly to comply with GDPR’s requirements for consent withdrawal and the right to object (Articles 7 and 21). If you believe we have not processed your request correctly, please use the contact form on our contact page at kidsclubsystems.com/contact, select the “My Data” option, and detail your concern. You may also escalate the matter to a supervisory authority in your region.